General Meeting FAQ
All meetings of the Body Corporate are General Meetings except for Committee meetings.
A General Meeting is either an Annual General Meeting (AGM) or an Extraordinary General Meeting (EGM). An AGM must be called and held within 3 months after the end of each of the scheme’s financial year, the exception is the first AGM.
A General Meeting may be called by the following persons:
- The Secretary
- Another member of the Committee
- A person authorized or required to call a General Meeting by an order of an adjudicator acting under the dispute resolution provisions.
Regulations provide that the Secretary or other member of the Committee (including a Non-Voting Member) may call a General Meeting upon the Committee passing a resolution directing that member to do so.
When the notice for the AGM is forwarded to the Body Corporate calling for nominations for the Committee positions, it must also include an opportunity to submit motions for inclusion on the agenda for the meeting.Â
A motion submitted by a member of the Body Corporate may be included on the agenda for an AGM only if the Secretary receives the motion before the end of the Body Corporate’s financial year immediately preceding the meeting. Committee members can submit motions after the end of the Body Corporate’s financial year.
The legislation prescribes how a voter may vote at a general meeting. If you are a voter, you can vote in person, via voting paper or online by following the instructions issued with the notice of meeting you have received. At Prompt Strata we encourage online voting and remote attendance when it is not practical to attend meetings personally and have put together the following How to Vote Online Guide and StrataVote remote attendance User Guide (TBC) also included in notice of meetings when you elect to receive notices via email.
The legislation that sets the framework for the operation of bodies corporate is the Body Corporate and Community Management Act 1997 (the Act). The Act applies to all bodies corporate, however to account for variations between schemes, bodies corporate are further classified into one of 5 regulation modules.
The regulation module applicable to each scheme is shown on the community management statement (CMS) for that scheme. The modules are named (small schemes, commercial etc.) as an indication of the type of schemes to which they apply, however the CMS must be referenced, as not all commercial properties come under the commercial module.
The regulation module that applies to the scheme contains much of the legislative detail, for example how the body corporate may make decisions.
Click on any of the links below to access the regulations for each Module.
- Standard Module
- Accommodation Module
- Commercial Module
- Small Schemes Module
- Specified Two-lot Schemes Module
There is a statutory form that sets out some of the key operational differences between the 5 modules:
Commissioner for Body Corporate and Community Management
The Office of the Commissioner for Body Corporate and Community Management is a branch of the Department of Justice and Attorney General, responsible for the overseeing of body corporate matters.Â
The Commissioner’s Office also provides an adjudication service with broad jurisdiction over body corporate matters. Some body corporate matters, including debt disputes and appeals against decisions of the adjudicator are dealt with by the Queensland court system.
BCCM OFFICEÂ
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USEFUL LINKS
BUGDTA ACT 1980
Building Units and Group Titles Act 1980 – Queensland Legislation – Queensland Government
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QUICK GUIDE TO COMMUNITY LIVING IN QUEENSLANDÂ